After a rather unimpressive 2015 economic growth in Nigeria for almost all sectors, with its attendant negative impacts on the bottom-line of most companies, all attention now turns to required adjustments to survive in 2016.

If many of the expert predictions and outlook on the Nigerian economy in 2016 is anything to go by, businesses do not have much to look up to as a way of relief from the harsh realities that characterized economic activities in 2015. The crash in the price of crude oil and the value of the local currency appear to be here to stay at least for the near future. Government expansionist budgetary spending plans may be insufficient to balance the negatives of stringent forex controls, high lending rates and low ranking in ease of doing business.

Business success depends on its ability to attract more customers that are loyal, sell more goods and services at prices that give it the best margins for ultimate profitability and sustainability. This is not going to be feasible for most organizations at least not as much as they would have loved this new year. On the other hand, costs of doing business tend to be heading northward putting further strain on the already narrowing profit margins.

The one sure way to survival at a time like this is to reign in on overhead costs while also cutting back on capital investments that do not fit into current realities in terms of cash flow feasibility. The first victim of overhead cost cutting is human resources followed by facility management. This is certainly not surprising as they represent the two highest cost elements for most businesses and any dummy can see how reducing these costs will drastically reduce overall costs.

The dilemma however is how to go about these costs cutting without completely extinguishing the organization. My emphases here will be on the most effective facility cost reduction strategies. Businesses depend largely on the effectiveness of facility management for its survival, especially concerning the provision of critical infrastructure and an enabling productive work environment. Care must be taken not to cut costs and impair the delivery of these business critical services.

A careful strategy review and re-alignment of cost heads must be carried out together with a value-stream mapping exercise to identify areas that can be cut and areas that must be beefed up for the organization to remain relevant in its core business. A mix of zero based budgeting, transition to value-based contracting models, procurement process reviews and consolidation of purchasing, review of outsourcing vs. insourcing strategies, etc., should be adopted under the guidance of an expert to achieve substantial cost reduction of up to 20% for organizations with large real estates holdings.

Consulting and advisory services firms in the facility management industry can support this process. They know from experience and training what effects can result from the various efforts made towards cost reduction and can work in a performance contract model to guarantee substantial savings while ensuring that quality is not compromised. This is a core area of specialization for Max-Migold Ltd. Currently; qualifying organizations will receive a free cost reduction assessment after which, a decision to engage can be based on actual savings sharing or payment for advisory services at international consulting rates.

Contact us today to see if your organization qualifies for free cost reduction assessment- service@maxmigold.com, www.maxmigold.com, 08186455541. Suite 208 HRDC Building, University of Lagos Main Campus, Akoka, Lagos, Nigeria.

How do you think a client, customer or resident feels when they walk into your well maintained high rise building, move to use the elevator and it either doesn’t work or traps them somewhere along their journey?

Obviously the would not be too impressed with your management skills and they will make their opinions known and very loudly too.

Some elevator problems are easier to detect than others. Downtime and slow movement are the usual signs of a more serious problem.

Here are a few telltale signs your elevator is about to fail:

  1. Slow Movement / Longer Wait Time

This is usually the most common indication that the control system is developing problems.  The elevator speed should be checked regularly and at intervals even outside of routine servicing schedules. Compare the time it takes the elevator to move from ground floor to the top floor to the manufacturer’s specifications. Note that the older the elevator, the more likelihood of slowing down as time goes by. A more permanent and proactive solution would be to change from a relay based system to a microprocessor based control system.

 

  1. Poor Quality Power Supply

Modern elevators are filled with equipment that are sensitive to power supplied. If the quality pf power is poor or fluctuates rapidly it will interfere with performance and eventually cause expensive to repair damage.

Check your records to detect if there have been past frequent incidents of motor burn outs and overheating of other electronic equipment in the premises. If that has been the case you should quickly arrange for a power quality audit.

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  1. Repeated Breakdowns

This is a fairly common indicator of an impending major downtime and service failure. It points to aging of the essential components of the elevator system. An elevator that is having repeated breakdown may require overhauling or outright modernization.

One of the most common symptoms of a system in need of overhaul or modernization is increasing service call frequencies. As components wear and age, they more readily go out of adjustment, either shutting down the system or interfering with its operation.

All things considered, a wise facility manger will ensure he/she keeps track of the frequency of all problems. Periodic review of the records will help foresee bigger problems before they occur.

Remember heaving a sigh of relief as you wrote your final exam in your university or polytechnic. You may have thought that would be the end of structured learning and exam writing. It probably did not take you long to realize that learning and exams would become a continuous part of your work life.

To remain relevant in today’s corporate world, professionals need to apply the concept of continuous improvement to their acquisition of knowledge both in and out of the classroom. Facility managers are not exempted from this. Here are 5 reasons why:

  1. Enhancing your performance

It is not uncommon to struggle with certain areas of your job especially when you are just starting or have been moved to a new department. Talking to those ahead of you and seeking advice from your colleagues who appear to have things in control is always a good way to start.

Also consider going on courses and workshops.

  1. Keeping abreast of market trends

Facility managers are typically always busy. There never seems to be enough hours in the day! However, this is no excuse to let yourself “fall behind”. Keep our eyes on job skills your peers and even superiors are acquiring. Such skills include IT training, financial courses and so on. The goal is to make yourself employable at any time.

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  1. The power of networking

Attend trade shows and events, read a lot of journals, attend conferences and workshops even outside your immediate field of specialization. Also volunteer to take part in or handle trainings. This will keep you up-to-date and help you interact with people that will push you to strive to better at your job.

  1. People Skills

As a facility manager, many times your people skills will be handy in saving the day when major issues arise as is bound to happen.

Your ability to calm nerves, handle emotions and conflict can win the approval of customers and get the favorable attention of senior management on your side.

Continuous self-improvement takes time, effort and many times money too, but keeping at it will see you glad and climbing that corporate ladder quickly.

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  1. Hiding your home key under an entrance doormat because most burglars would check there first.
  1. Hiding keys anywhere else outside. Rather than that, consider giving your spare key to a neighbor if you are going to be away for a while.
  1. Leaving a Ladder accessible to burglars. Keep all windows locked from inside and ladders secure in a garage or locked shed.
  1. Using basic main entry doors and locks. Locks that are complicated and take a longer time to pick would discourage burglars.
  1. Providing too much coverage in your garden. You could be ambushed by burglars hiding behind large bushes, trees and other objects. Ensure you have a clear view of your entire garden.
  1. Poor external lighting. Burglars can easily blend into poorly lit areas and surprise you. Consider installing motion sensor lights outdoors.
  1. Leaving valuable items near the window. This is one of the oldest tricks burglars use. Keep portable valuable like laptops and phones away from the window.
  1. Leaving all the lights off while away. This is always a dead giveaway. Consider installing lights with timers instead so it give the impression someone is home.

Remember, when it comes to your home, you can never be too careful.

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Are you looking to advance your career in facility management or considering a new career path?

Max-Migold Nigeria with Next FMS Canada is organizing a 3-day FM Masterclass Course for Facility Managers, to equip participants with the practical skills, tools and templates required for world-class facility management in the 21st century.

The 3-Day program will be lecture format with engaging questions and discussions using PowerPoint and actual scenarios to engage the mind of the participants.

Trainers:

Mr. R. JOHN RINGNESS (SFP, MRICS) – CEO of NEXT Facility Management Services Inc. (NEXT FMS), based in Vancouver, Canada.

Paul O. Erubami, CEO of Max-Migold Ltd (MSc, SFP, FMP, CFM, CBIFM) – an industrial and business process engineer, real estates and property manager with over 15 years’ experience.

Who Should Attend?

Anyone one associated with the built environment, such as Developers and Owners ,Facility or Property Managers , Architects and Designers, Procurement Professionals, Directors, Managers, as well as those seeking new career paths.

Facility Management (FM) is simply the effective and sustainable coordination of people, property, and process within an organisation. It integrates the principles of business administration, architecture, and the behavioral and engineering sciences. Facilities managers are employed in both the private and public sectors and may work in office buildings, retail buildings, schools, hospitals or any other large premises.

For details, visit  http://www.maxmigold.com/fm-masterclass

Call Joy on 09091212628 and Wale on 07065975377

Email: service@maxmigold.com

Download Course Outline Here >>> http://www.maxmigold.com/wp-content/uploads/2015/12/FM-Master-Course-Outline.pdf

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A facility manager of a building is at the center of a site’s operations. He is Responsible in some part for essentially every aspect of a building’s maintenance needs, these professionals will greatly benefit from any tool that can make keeping track of a facility’s many operational requirements more streamlined and easier.

One of the most popular tool which has had a tremendous impact on the FM world is the CMMS, or computerized maintenance management system – a software program that provides a convenient dashboard-style overview of all of a given building’s maintenance needs. While some managers may be reluctant to delve into the world of technology-based facility management, the benefits such a system provide are significant, and warrant close consideration.

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Maintenance Needs

Firstly, there is need to know what your facility’s maintenance needs are, and weigh that against the efficiency of whatever current management system is being used before embarking on the possibility of CMMS. Software Advice, a company that evaluates CMMS work order software, conducted a survey of prospective buyers of CMMS systems to assess where the industry stood in terms of sentiment and needs. Results found that the primary concern among FMs was related to better management of preventive maintenance, though asset management and work order management were concerns that were cited almost as often.

Managing maintenance for any facility can be a daunting task, and the need for improved efficiency was the chief motivator for considering CMMS adoption, as 62 percent of FMs cited that as the reason for considering such a system. Alarmingly, 48 percent of professionals surveyed indicated they still used pen-and-paper methods for their maintenance management.

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CMMS Implementation

With the vast growing pace of technology in Nigeria, CMMS wouldn’t be as difficult to implement as imagined. Fortunately for many facility managers, the need for better efficiency and more effective management of work orders is one of the primary functions a CMMS can help facilitate. Today’s Facility Manager indicated some of the chief problems faced by constantly growing facilities and the adoption of increasingly complex systems and equipment. More specialization means that there is additional need for a well-organized system of communication – this makes it possible for maintenance to exchange information with IT, security or any other departments that may need to be kept in the loop regarding repairs.

Most company still run on manual process and keeping records in paper files. The amount of information that the FMs need to track are growing but the type of information is also changing. Digital information and data are becoming a more prevalent part of facility management. The ability to stay on top of such information reliably is going to be essential to effective facility management moving forward. Whether it be monitoring energy output to stay on top of energy efficiency management or tracking water or chemical consumption of sources such as plumbing or boilers and chillers, that information is essential to not only maintenance schedules but also things such as inventory tracking. The decision to upgrade or replace older or inefficient systems is largely dependent on the perceived needs as determined through close monitoring.

Without a doubt, CMMS software is a crucial part to the prosperity and safety of any business.  This is mainly because you will be able to focus your energies elsewhere once you allow the system to do what it was made for.