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Time is unarguably one resource we can never get back when lost or wasted. As a Facility Management Professional you need the ability to manage this precious resource and achieve results and balance in your work no matter what level you operate at.

How do you know when you are not making optimum use of time? Being usually late for work and appointments, not handing in work and reports on time and rarely meeting up with deadlines. What of your work productivity? Are you consistently falling below expectations with your superiors and management due to your poor time management skills?

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These are just a few indicators that you may not be a good time manager. Here are 5 time management tips that could turn the situation around and see you having positive results in no time:

  1. Start Each Day With A Plan

Have a clear focus of your activities for the day even before the day starts. Such  a plan can be created first thing in the mornings or last thing before bedtime for  the next day’s activities. With a daily plan, even if something comes up you were not expecting, it’s still easy to get back on track by periodically comparing your activities to what was originally planned as the day progresses.

2. Time Each Activity

So now you have a plan of maybe 9 or 10 activities but it’s of little use if just 2 items take up your whole day.    Allocate a start and finish time for each task so you can pace yourself properly. Remember to leave some “free” time  in between activities to allow for some flexibility. 5 to 10 minutes should do.

3. Resist Distractions

Learn to say “No” to distractions. Personal phone calls, personal emails, extended lunches, office gossip, social media alerts and so on. Unless it’s an emergency make it clear to your family and friends that you will not be available for chatting during work time. Depending on the importance of the task at hand, some people choose to switch off their personal phones during working hours or route all calls to voicemail.

4. Use Digital Organizers and Calendars

There are a number of free organizers and calendars available online that will boost your time management      efforts. A quick search on Google will produce an array of choices and you will be spoilt for choice. These software  are useful for organizing and keeping track of your projects, meetings, to-do lists and so on. Pick something simple  for a start. Google Calendar is one example and a major advantage is that you can have access to your schedule on  the go.

5. Delegate, Delegate and Delegate

Delegating does not have to be as hard as many professionals make it out to be. The major reason people do not    want to delegate is because they fear the delegated job would not be done properly. However, delegating can actually  take a lot of the workload off you and free up your time to focus on other more important tasks. When  delegating, ensure you explain clearly what is to be done, how to do it and when you want the job completed.

So, there you have it. It may seem like a lot of work at first but if you can just start with just a couple of these tips  then gradually move on to including the others your work will soon be the better for it.

# Course Title Next Scheduled Date
1 TRAINING FOR FACILITY MANAGERS Thursday, June 29, 2017
2 Facility Management Career And business Training Tuesday, May 30, 2017
3 Facility Management Master Class Tuesday, October 24, 2017
4 Emergency Preparedness & Business Continuity Workshop Friday, March 24, 2017
5 Building Commissioning Operational Readiness Wednesday, March 22, 2017
6 Energy Management and Sustainability Workshop Friday, March 10, 2017
7 Facility Services Contracting & Procurement Workshop Wednesday, March 1, 2017
8 Asset Management /CMMS Workshop Thursday, March 23, 2017
9 Plumbing and Sewage Systems Maintenance Practical Training Friday, March 17, 2017
10 Generator & Electrical Maintenance Practical Training Thursday, March 16, 2017
11 Air-conditioning Maintenance Practical Training Wednesday, March 15, 2017
12 Facility Management Strategy Thursday, August 10, 2017
13 IFMA CERTIFIED FACILITY MANAGER  CREDENTIAL TRAINING Wednesday, July 26, 2017
14 Facility Maintenance Management Wednesday, June 14, 2017
15 Workplace Productivity Training Tuesday, May 23, 2017
16 Facility Management Operation (FMO) Wednesday, August 2, 2017
17 IFMA FACILITY MANAGEMENT ESSENTIALS Tuesday, July 4, 2017
18 IFMA FACILITY MANAGEMENT PROFESSIONAL CREDENTIAL TRAINING Monday, July 17, 2017
19 FACILITY MANAGEMENT MASTER CRAFT PROGRAM Tuesday, August 1, 2017